AsiaFest 2026 volunteers recruitment

About AsiaFest 

AsiaFest YEG is Edmonton's largest annual Asian night market. It is a three-day, family-friendly outdoor festival that celebrates Asian culture through authentic street food, artisan crafts, and live entertainment.  

AsiaFest 2025 was an absolute blast! We welcomed over 40 incredible performance groups and more than 100 vendors, all bringing amazing energy, culture, and flavor to an unforgettable weekend. And we’re excited to announce—AsiaFest 2026 is coming back!  Mark your calendars for September 25–27, Friday to Sunday, as we celebrate the Mid-Autumn Festival, now with extended hours from 2 PM to 11 PM each day. We can’t wait to see you this fall at Currents of Windermere! 

Volunteer Sign Up 

Volunteers are a vital and highly appreciated part of AsiaFest. We want you to enjoy your experience and feel included as a member of our team! 

If you are interested in volunteering at the AsiaFest2026, please complete the Volunteer Sign Up Form on or before June 15, 2026, 11:59 PM. 

Please note: Applicant (under 18 years old) require submitting the parent/guardian's consent and will be contacted by AsiaFest. 

Roles Available

Pre-event: Marketing Helpers 

• Starting asap, support the execution of marketing and promotional activities leading up to and during the event 

• assist with social media content creation and posting, capturing photos and videos on-site, supporting outreach to creators and partners, updating website content as needed, and helping with the preparation and distribution of marketing materials such as posters, tickets, and badges 

• may help respond to social media messages and website enquiries 

• ideal for individuals who are creative, organized, and eager to gain hands-on experience in event marketing 

Pre-event: Community Outreaching Helpers 

• starting in July, acts as a bridge between an organization and the public, focusing on engagement, education, and support 

• to increase visibility, provide resources, and build trust within the community and promoting the event 

Pre-event: Promotion Booth, Giveaway, Design Helpers 

• during August and September, act as ambassadors of the AsiaFest at pre-event promotion booths, to promote event to the community 

• may involve art & crafts, booth design, and painting for promotion of the event 

Pre-event: Construction Helpers 

• design and build decoration, food booths, and other materials 2 months before the event, so we can transport them 2 days before the event and set up 

Pre-event: Logistic Helpers 

• transporting all materials from our storage facility, rental companies and building sites, load them up on a truck and deliver them to the event site. Return of the equipment also after event 

Pre-event: Prop Production Helpers  

• few weeks before the event or July to September, supports the team in gathering, maintaining, setting up, and repairing moveable items used during events, performances, or film productions 

• ensure all handheld items and set decorations are in place and function properly 

Event Day: Construction Helpers 

• transport decoration, food booths, and other materials to venue 

• set up all materials within 1.5 day before event 

Event Day: Main Stage Helpers 

• support the Main Stage Manager in the operation and setup of the stage and the necessary equipment, as well as assisting in coordinating between performers, festival goers and AsiaFest volunteer teams 

• ideal for those who have an interest in working with Audio/Video equipment, communicating across different teams and performers, supporting something big behind the scenes and eager to gain hands-on experience in stage 

• operations or those who would like to apply their technical theatre experience in a real-world scenario 

Event Day: Performance Helpers 

• act as the primary liaisons for artists on the day of the event, ensuring they have everything they need for a successful show, following up with performers upon arrival, assisting with their pre-show preparations, and providing dedicated on-the-ground support to handle any immediate needs 

• guiding talent through the backstage process and keeping them informed of their schedule, you play a vital role in ensuring the performances run smoothly and that the artists feel supported throughout the festival 

Event Day: Cultural Plaza Setup Crew and Decoration Assistants 

• moving equipment like mics, amps, and props on and off stage between acts 

• putting up banners and backdrops, secure décor with zip ties or tape, and make sure nothing damages the venue 

Event Day: Cultural Plaza Runners and Tech Helpers 

• running errands-grabbing water for performers, fetching batteries, relaying messages between the coordinator and the manager 

• running XLR cables, test mics with a quick "check check," and point out trip hazards on the floor 

Event Day: Art Direction Setup Helpers 

• support the preparation and arrangement of event spaces to ensure the venue is organized and ready for festival activities 

• set up decorations, tables, signage, and equipment according to layout plans, assisting with moving materials, and ensuring all setup tasks were completed safely and on schedule 

• work collaboratively with team members to create a welcoming and functional environment for performers, vendors, and attendees 

Event Day: Eating Contest Helpers  

• ensure the safety, fairness, and flow of speed-eating events, involves counting and tracking, delivering trays of food to contestants to ensure contestants do not run out, safety monitoring for signs of distress, such as choking, ensures water and condiments are replenished and help manage the cleanup 

Event Day: Patrol and Crowd Control Helpers 

• patrol the event site to ensure pathways remain clear, report any safety hazards, and assisting with lost children 

• direct attendees to free parking locations at Currents of Windermere and assisting with traffic flow, and guide attendee flow, ensuring walkways remain clear, and directing people toward stages, food stalls, and exits 

• actively patrol to monitor for, and report, dangerous overcrowding or surging, particularly in high-density areas 

After-Event: De-construction Crew 

• take down all materials and load them up onto truck in the shortest time possible after the event, usually within 2 hours 

• day after Event logistic - return all rental equipment to warehouse and companies, check site for any last-minute touch up 

Please read the Disclaimer before submitting.  

Disclaimer

1. By submitting this form, I confirm that all the information provided is true and accurate to the best of my knowledge. I understand that any false or misleading information may result in disqualification from the volunteer recruitment process or termination of my volunteer role. 

2. I acknowledge that submitting this form does not guarantee an offer of a volunteer position. The organization reserves the right to accept or decline applicants based on its needs and requirements. 

3. I understand that volunteering does not constitute employment and does not entitle me to compensation or benefits. I confirm that I am legally allowed to volunteer in Canada. 

4. The organization reserves the right to conduct background checks where necessary. Personal data collected will only be used for volunteer recruitment purposes and handled in accordance with applicable privacy laws.